Tutorials

LEARN SIDELINE HQ
IN MINUTES.

Short, step-by-step video walkthroughs for every feature. Get your program up and running fast.

HOW TO GET STARTED

Five steps to go from zero to fully managing your equipment room.

1

Log into the web portal

Head to schools.sidelinehq.co and sign into your account.

2

Download the bulk templates

Grab the Bulk Equipment and Bulk Player templates from the upload sections.

3

Upload your players and equipment

Fill out the templates and bulk upload your roster and gear inventory in seconds.

4

Add non-serialized and one-time equipment

Add items like shoulder pads, mouthpieces, and other bulk gear that don't need serial numbers.

5

Start checking equipment in and out

Assign gear to players, track every transaction, and run your program from anywhere.

Get Started Free

GETTING STARTED

0:45

Bulk Upload Players

Import your entire roster at once using the bulk upload template. Download the template, fill it out, and upload your player list in seconds.

0:45

Bulk Upload Equipment

Import your full equipment inventory at once using the bulk upload template. Download, fill out, and upload your serialized gear list.

1:30

Adding Individual Players

Add players one at a time with name, graduation year, and optional guardian contact info. Edit player cards anytime with the pencil icon.

1:00

Adding Serialized Equipment

Add individually tracked items like helmets and shoulder pads with serial numbers, size, brand, purchase year, and reconditioning dates.

1:00

Adding Non-Serialized Equipment

Add bulk items like shoulder pads that don't need individual tracking. Enter the category, quantity, and they're ready for checkout.

1:00

Adding One-Time Checkout Equipment

Add items like mouthpieces that get distributed once and won't be checked back in. Mark them as one-time checkout during setup.

1:00

Adding Coaches to Your Account

Learn how to invite assistant coaches and staff to your account with the right access permissions — global, billing, or coach-level access.

CHECK-IN & CHECK-OUT

1:15

Checking Equipment In and Out

Assign gear to a player with a tap and check it back in when returned. Every transaction is logged with a full audit trail.

1:15

Where to Check Out and Check In

You can check gear in and out from the equipment page or directly from a player card — whichever is faster for your workflow.

Video coming soon

1:00

Marking Equipment as Lost or Found

Mark missing gear as lost from the equipment page or a player card. When it turns up, mark it found and it's automatically checked back in.

FREQUENTLY ASKED QUESTIONS

Common questions from new users based on our tutorial walkthroughs.

How do I add a coach or staff member to my account?
Go to Users at the top of the dashboard and click 'Select New User.' Enter their name, phone, and email. Under access permissions, choose Global Access (sees all teams), Billing Access (sees billing and sport), or Coach Access (sees only their assigned sport). We recommend Coach Access for assistants. They'll get an automated email to join.
What's the difference between serialized, non-serialized, and one-time checkout equipment?
Serialized items are individually tracked with unique identifiers — like helmets with specific numbers, sizes, and brands. Non-serialized items are tracked by quantity — like shoulder pads where you care about how many, not which specific one. One-time checkout items like mouthpieces are distributed once and not checked back in.
How do I bulk upload my roster and equipment?
For players, go to the Players tab, click Bulk Upload, and download the template. Fill it out with your roster info and upload the XLS file. For serialized equipment, go to Equipment Management under serialized, click Bulk Upload, download the template, and upload your gear list. Both imports take seconds.
Can I check equipment in and out from a player's profile?
Yes. You can check gear in and out from two places: the Equipment Management page (find the item and use the checkout/check-in button) or from a player's card (click Issue Equipment to check out, or use the check-in button next to any assigned item). Use whichever is faster for your workflow.
How do I mark equipment as lost?
Find the item in the Checked Out column and click the three dots to mark it as lost, or go to the player's card and click the triangle icon next to the item. When the gear is found, click 'Mark as Found' — the item is automatically checked back in and ready for the next person.
What access level should I give my assistant coaches?
We recommend Coach Access for assistant coaches. This limits their view to just the sport you assign them to. Use Global Access only for head coaches or athletic directors who need to see every team on the account. Billing Access should be reserved for administrators who manage payments.
Can I edit a player's information after adding them?
Yes. Go to the player's card and click the pencil icon. You can edit any field — name, graduation year, guardian info, and more. Hit Save and the updates apply immediately. You can also issue serialized, non-serialized, or one-time checkout equipment from the same player card.
What information can I track for serialized equipment?
For each serialized item you can track: category (helmet, shoulder pads, etc.), item number, brand and model, size, storage location, purchase year, last reconditioning date, price, and any custom notes. All of this is optional except category and item number.
Is there a mobile app?
Yes. Sideline HQ is available on iOS and Android. Every feature on the web works on your phone — check gear in and out, view player cards, manage inventory, and more. It's built for one-handed use so you can manage equipment from the sideline, locker room, or bus.
How do I get started?
Log in at schools.sidelinehq.co, download the bulk upload templates for players and equipment, upload your roster and gear, add any non-serialized or one-time items, and start checking equipment in and out. Most programs are fully set up in under an hour.

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